Specialist Fleet & Office Operations – Kia Europe GmbH, Frankfurt am Main, Germany

Job Overview

Kia Europe GmbH has a full-time opening for a Fleet & Office Operations Specialist within its General Affairs function at the European headquarters in Frankfurt am Main. The advertisement is published in both German and English and is open to applicants of all genders.

The role keeps the company’s vehicle fleet and office administration running day to day. That means owning the vehicle ordering process, acting as the contact point for company car users, handling fuel and charging cards, and taking care of SAP workflows for invoices and budget transfers.

EUJOBHUB summarises the vacancy for jobseekers searching for administrative and fleet roles in Germany. The position is advertised and managed by Kia Europe GmbH.

About the Role

General Affairs is the internal services function behind the headquarters operation — vehicles, office supplies, contracts, bookings and the administrative processes that support every other department. This specialist post covers the fleet side of that work and a share of general office organisation.

The employer describes the ideal working style as proactive and structured, contributing to smooth daily operations and reliable support for employees and departments across the site. Alongside fleet duties, the job includes reporting, conference bookings, travel arrangements and assorted ad hoc administrative tasks.

Job Summary

Key Responsibilities

• Keep the company’s own vehicle fleet operating smoothly.
• Act as the first point of contact for employees who use company cars.
• Own the vehicle ordering process and arrange workshop and maintenance appointments.
• Make sure vehicles are returned on schedule.
• Administer drivers’ fuel and charging cards.
• Monitor legal obligations connected to driving licences and penalties, and ensure they are met.
• Handle general office organisation independently, including ordering supplies.
• Manage the company’s mobile communication contracts.
• Process SAP workflows for invoices relating to the area of responsibility.
• Support the General Affairs function and management with SAP budget transfers, reporting, conference bookings and travel planning.
• Take on ad hoc and miscellaneous administrative tasks as they arise.

Candidate Requirements

Education

• Completed commercial or business administration training (kaufmännische Ausbildung).

Professional Experience

• At least three years of relevant professional experience.
• Experience dealing with service providers, public authorities and contractual partners.

Technical Skills

• Solid working knowledge of Microsoft Office tools, with Excel and PowerPoint named specifically.
• The role involves independent handling of SAP workflows for invoices and budget transfers.

Language Skills

• Very good written and spoken English and German; further languages are an advantage.

Other Qualifications

• A customer-oriented mindset.
• Ability to work independently as well as in a team.
• Strong interpersonal and communication skills, with flexibility in a multicultural setting.

Salary

Not publicly specified by the employer.

International Candidates

Candidates should independently verify work authorization, visa, and relocation requirements with the employer.

How to Apply

Applications are made through Kia Europe’s online recruitment portal, which also offers a LinkedIn application option. The employer asks interested candidates to apply online. The original advertisement is here: Specialist Fleet & Office Operations – Kia Europe GmbH.

Frequently Asked Questions

Is German needed for this job?

Yes. The employer asks for very good German and English, written and spoken, with further languages seen as a plus.

Which department does the role sit in?

General Affairs, at Kia’s European headquarters in Frankfurt am Main.

How much experience is required?

A minimum of three years of relevant professional experience, on top of completed commercial training.

Does the job involve more than fleet management?

Yes. Alongside fleet duties it covers office organisation, supply ordering, mobile phone contracts, SAP invoice and budget workflows, reporting, conference bookings and travel planning.

What does the employer offer?

The advert mentions a competitive compensation package, a private leasing offer, systematic on- and off-the-job training, a free staff restaurant, health management support and an international working environment.

Is the salary stated?

No. The employer does not publish a salary figure for this role.

EUJOBHUB Disclaimer

EUJOBHUB is an independent jobs website. We are not a recruitment agency and we are not affiliated with, nor do we represent, Kia Europe GmbH. This article is an original editorial summary of a vacancy published by Kia Europe GmbH on its own careers portal. The employer alone handles applications, selection and candidate communication, and may amend or withdraw the listing at any time. Please check the official posting before applying.